🎙 The Class Nerd – Episode 4: Drafts

This week on The Class Nerd, Craig and I pick apart our favorite iOS productivity app, Drafts.

I always explain Drafts as the app that most diminishes the cognitive load of my music teaching job and beyond. Gone are the days of writing down notes, todos, and other reminders on whatever scrap piece of paper is nearest to me only to forget everything when its most important. Drafts is the fastest way I know to take down an idea. I don’t even have to think about what kind of idea it is because Drafts offers a rich list of actions that can send the text to other apps.

This episode might be out most technical yet, but don’t let that scare you off. Drafts is one of those apps that is as complicated as you want it to be. You can get a ton of productivity out of it with very little learning curve.

Listen to the episode here.

 

đź—’ Road Trip!!! Off to the Tennessee Music Educators Association Conference!

I am pumped to be spending the next four days in Nashville to present at the Tennessee Music Educators Association Conference. I am presenting three sessions tomorrow, Friday, April 13th. One of these sessions is brand new and focused entirely on teaching intonation to student musicians with the support of the Tonal Energy tuning app. Scroll down for links to all of my session notes.

Road Trip!!!

My wife and I are making a road trip out of this event. In addition to eating and drinking our way through the city over the next few days, I am excited to be seeing old friends and new. Tomorrow night we will be seeing the Nashville Symphony Orchestra performing a program of Elgar, Mozart, and Bach. I will get to watch a friend of mine from grad school, Joshua Hickman (Principal Timpanist), performing with the ensemble.

I will also get to meet friend, Craig McClellan, in person for the first time. Craig has an awesome education/technology blog called The Class Nerd and has been a recent regular on my podcast. (Listen here and here).

Craig and I may or may not have a very special project we are cooking up for teachers later this year…

Session Notes

Here are the session notes for my three sessions. Check them out!!!

Going Paperless with iPad (April 13, 9 am)

Working with Digital Scores (April 13, 10 am)

Teaching Intonation with Tonal Energy (April 13, 3 pm)

App of the Week: Anylist —> Grocery Shopping and travel preparation has never been easier

This week’s App of the Week is AnyList.

AnyList is an app for making lists. Why use this? I already have Reminders for basic lists, Due for persistent tasks, OmniFocus for project management, and ToDoist for team collaboration. AnyList solves a grab bag of miscellaneous use cases for me, and offers a handful of other compelling features.

I started out needing a fuss-free list app that could allow me to manage reoccurring lists where I need to uncheck the entire list at the end of a process and start over, without recreating the list. This is useful for repeat grocery list items and a travel packing lists. AnyList was amongst the top recommended apps in this category, so I gave it a download.

On the surface, AnyList offers exactly what I wished for. The user-interface is not bad, but it at least looks like it belongs on iOS. A point in its favor. It works well for grocery lists, but also travel lists. As I continue to promote my book at state level music conferences numerous times a year, I am somehow still a really stressful traveler. Having a stock travel list that I can depend on has been instrumental in my ability to manage these trips and be a sane music educator at the same time. The simple feature of unchecking every item on my list and starting from scratch every time I am preparing for a trip is a game changer for me.

Next, I began to investigate the premium features —> AnyList is also able to import from the Apple Reminders app, integrate with Amazon Echo, share lists with other users, manage grocery shopping, and manage meal planning. I decided to give the premium subscription a go. 

The Apple Reminders import is great. This allows me to keep my “Grocery” list in the Reminders app. I can say “add eggs to my grocery list” and Siri will add it to Apple Reminders. When I open AnyList, it imports items from that exact list into its own database. AnyList also supports Siri natively so I could say “add eggs to my grocery list with AnyList” and it would do the same thing more directly (though with a fussier syntax). Adding items from the Echo is very convenient as I am often in the kitchen when I realize I need something and can now just speak into the thin air, even if my hands are full while cooking.

Syncing a shared grocery list with my wife is a rock solid experience with AnyList. It happens very fast, and I have never had any duplicate copies. AnyList can also automatically organize your shopping list by which aisle of the grocery store certain items are grouped within. This orders them in a way that all allows me to check them off in store order rather than skipping around constantly. Bonus point! —> The Apple Watch version of the app is actually good, and allows me to interact with my lists smoothly and reliably without fiddling with my phone in the store. (Yes, I realize that describing an Apple Watch app as smooth and reliable is setting a low bar for watch apps).

AnyList is also a meal planner app that can parse recipes from websites, automatically add the required items to your shopping list, and walk you through the recipes step by step. (Though I still prefer the superior app, Paprika, for doing that kind of thing.)

Another bonus point! —> AnyList can be programmed to be location aware. You can tag certain shopping items by grocery store and have AnyList remind you when you are near that store. For example, some items I can only buy at Whole Foods. Therefore, I have tagged my precious Hex Ferments kimchi as such in AnyList and have set it to ping my phone when I am within distance. 

Needless to say, I am now subscribed.

Negative point! —> The AnyList Mac app is terrible and is somehow considered a “premium” feature.

None the less, try this app! 

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App of the Week: OmniOutliner 3

I am kicking off a new series this week where I will highlight an app I am making use of lately. 

Hundreds of the apps I experiment with never make it into any of my conference presentations, longer form blog posts, or every day conversations. In effort to start sharing how I am taking advantage of these (and to get me posting here more consistently), I am going to do my best to write about one app a week. 

My goal is to very briefly explain what the app does and how I am using it in my life. I will leave full length reviews to the professionals. 

This week’s app is OmniOutliner. OmniOutliner comes from Omni Group who makes my task manager of choice (and number one most used app), OmniFocus. OmniOutliner is a writing tool that emphasizes features for creating outlines. It is far more intuitive, beautiful, and user customizable than what you are probably using to do this kind of work now, which is most likely a word processor like Microsoft Word or Google Docs. These traditional word processors are a clunk-fest of digging through menu options and formatting settings.

Hierarchical, list-types of documents are what this app handles best, though you can really do anything with it…budget, draft your next novel…anything. OmniOutliner has friendly keyboard shortcuts to make outlining fast. Pressing Enter goes to the next line of text. Command+Right Bracket or Left Bracket makes the current line of text you are typing go one level deeper or shallower in the hierarchy. Collapsible arrow buttons can be clicked to expose or hide entire sections of your outline. A theme can be stylized and applied across the entire document, or even just one level of the hierarchy.

Things I have used this app to write in the past few years: my book, every music presentation I have ever given at a conference, and lesson plans. The last one, lesson plans, I have especially come to love doing in OmniOutliner. My daily lesson plan is permanently left open on both my iPad and Mac. When I have something I want to add to my warm up or announcements, I add it from my Mac (or iPhone, depending on what is in front of me), type the extra line of text, and then wait. When I open up OmniOutliner on my iPad alongside my score reader of choice, forScore, the edits automatically sync to my iPad’s copy and I have an up to date version of my plan, ready to rehearse from.

For an actual review of OmniOutliner, check out this great one from MacStories. BTW, OmniOutliner now has a 10 dollar “Essentials” version that gives you most of the compelling features of the app without going all in on the powerful stuff I did not mention here (like cross-platform automation, for example). 

Download here:

OmniOutliner 3 by The Omni Group

OmniFocus 2 by The Omni Group

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đź—’ TMEA Session Notes – “Digital Organization Tips for Music Teachers” and “Working with Digital Scores”

I am thrilled to be presenting at TMEA again this year. Both of my sessions, “Digital Organization Tips for Music Teachers” and “Working with Digital Scores” will be taking place on February 17th, at 8 am and 11 am, respectively.

Here are the session notes:

Digital Organization Tips for Music Teachers

Working with Digital Scores

My iPad Homescreen – August 7th, 2016 Edition

There is nothing more fun for an app nerd than discussing their homescreen. The homescreen is the screen on a mobile device that contains the most essential apps for the conscious user. I am always changing this screen depending on the time of year, apps I am using frequently, and new apps I am trying out. Here is what my current homescreen looks like…
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And a brief description of some noteworthy apps on it…

The Dock

Messages – With iMessage, my iPad is just another window into my text conversations. I use this app just as much on the iPad and Mac as I do on the phone.

Spark Mail – One of my favorite Mail app replacements. Spark has enough power features to merit its own blog post, but the feature I am finding quite useful right now is the ability to filter just the important notifications so I am not bothered by junk email throughout the day.

Notes – The Apple Notes app is increasingly becoming my go to for most of my note taking needs. I love using it for checklists, outlines, and sketching. The action extension (accessible from within any iOS app by pressing the square with the arrow pointing out of it) allows me to clip whatever I am looking at, no matter the app, into a new note or existing note.

OmniFocus – This app runs my life. I keep it on the dock for easy access to my tasks and projects.

Drafts – Most of what I type on the iPad starts here and then later gets filtered into the app that best suits its content. I am often sending drafts to Twitter, OmniFocus, Notes app, and my blog app.

Other Essentials

Dropbox – Pretty much all of my documents live here. This is where I browse, edit, and share them from my iPad.

Documents – Think of Documents as the missing Finder app on iPad. It allows you to work with files locally on the iPad but also from various cloud services like Dropbox and Google Drive. In fact, it allows you to see all of your content from all of your cloud drives all in the same window. Right now this is crucial for me because I am using a personal and professional Google Drive account simultaneously. Documents allows me to be logged into both of them at the same time, something not even my Mac can do.

Pages – Of all the basic “office” style applications I work with, Pages is perhaps the most essential. Pages is a beautiful and intuitive replacement for Microsoft Word. I love how it seamlessly syncs my documents across all devices through iCloud Drive.

Byword – Byword is a plain text editor. If I am typing a document of length that doesn’t need to look pretty or include any multimedia, I usually type it here. Byword has a clutter free atmosphere that allows me to focus on just the text I am typing rather than buttons and tools.

forScore – My entire mobile score workflow is based on this app. I pull scores from my Dropbox account right into forScore where I can annotate them, perform from them, categorize them, and add all sorts of interesting metadata to them.

Blog – This is the app I use to post to my blog on my Squarespace website.

Notion – Still the best music notation software on iPad. I use it for small projects and defer to Sibelius on my Mac still for larger scale work. Notion allows you to scribble on a staff with the Apple Pencil and then it converts your hand writing into crystal clear notation. It’s magical.

Recent Favorites:

Google Drive – I have been deviating a little bit from my entirely Dropbox based workflow recently, in part because some colleagues of mine prefer to use Google Drive for collaboration. I really like the Google Drive app. I just wish that the Google Docs and Sheets app took advantage of iPad Pro split screen multitasking.

Sheets – Of all the a Google Doc apps, Sheets is the one I use the most. There are a bunch of ways to use cloud drives to collaborate with others on spreadsheets but Google Sheets is the only one I trust to sync everyone’s data reliably. I use this app very frequently to access docs related to scheduling and inventory.

GoodNotes – Although I am using Apple Notes for most things, I find that a few tasks require a little more power. GoodNotes is great at a couple of things. First of all, it has excellent Apple Pencil support for handwritten note taking and sketching. Next, I love how easy it is to combine my own notes along with other PDFs from my iPad all into the same notebooks. GoodNotes (and apps like Notability, which I was previously using until I started trying GN) does the best job allowing me to immediately scribble on top of PDFs. Many PDF annotation apps offer this feature but typically take a couple of taps to enter into annotation mode. GoodNotes feels more like a piece of paper. Also, while there are plenty of great dedicated score apps (including Notion from earlier in this post), I love that GN has a staff paper option. In fact, it is easy to intermingle a diverse range of paper styles all within the same notebook.

Slack – What is Slack? My favorite communication tool on the planet. Slack is an awesome collaboration tool for teams. I am not really sure this is the place to detail the range of its features, but I will share that the music team at my school has been using Slack for the past few months and it has been a real game changer. It is coming to replace both text messaging and email for us. The basic idea behind Slack is that a team can have multiple different “channels” within their team which are basically conversation threads. Any member of the team can be in any channel. For example, all of the people in our team who teach band or orchestra classes are part of an instrumental music channel where we have almost all of our digital communication about that subject. The choir guy doesn’t have to see any of that conversation. There is a general channel for general communication and even a random channel so that my endless gifs do not annoy my coworkers by disrupting otherwise productive discussions. Slack takes the cruft and formality out of the picture, enabling simple text conversation while also empowering us to be way better organized about the way we collaborate on different projects. Slack also has tons of integrations with other services. For example, with the Google Drive integration, I can share Google Docs right from within a Slack channel and other users can comment on it or launch right into it.

1Password – My favorite app for managing passwords, software serial numbers, secure notes, and more. I never forget a password with this app. And Touch ID on my iPad allows me to log in anywhere by simply touching my thumb to the home button.

Scrivener – Scrivener is a non-linear writing tool. I used the Mac version to write my book. I am beginning to plan some other writing projects and am enjoying the ability to sync my projects from Mac to iPad and back again.

comiXology – I pretty much only have time to read comic books in the summer. If you are in to this sort of thing, Amazon’s comiXology app is the place to buy and read your comics (actually, because Amazon likes to avoid paying Apple’s 30 percent of every purchase, you will have to buy the comics from Amazon or comiXology’s website). comiXology has this cool feature I like where it smartly detects the ends of the frames and allows you to scroll through each of them full screen. Right now, I am reading the Walking Dead series.

BusyCal – I am trying out this Calendar replacement right now. Usually, my calendar app of choice is Fantastical but BusyCal allows me to do some interesting things like, for example, associate contacts in my address book with events for better context.

Announcing My First Book —> Digital Organization Tips for Music Teachers!

I am excited to announce that I am writing a book!

Actually, I already wrote it. Oxford University Press will publish the book, “Digital Organization Tips for Music Teachers,” this Fall. It will be the first title in the series, “Essential Music Technology: The Prestissimo Series” with series editor, Richard McCready.

The book will focus on how technology can help rather than stifle productivity in the music teaching profession. It will address such topics as: minimizing paper, managing tasks, taking good notes, organizing iTunes playlists, understanding music streaming services, working in the cloud, and managing scores. The book will provide an overview of the apps and services I have found most useful in my teaching experience. It will include sample workflows for using these technologies in music teaching contexts.

Stay tuned to this site for more information. The blog has been quiet this year as I have spent more time writing the book. Upon release, I plan to write posts of a supplementary nature. I also plan to do a miniseries on my podcast that offers commentary on the book. I will be inviting many insightful guests on the show to discuss a different chapter each episode.

I also have a really fun video trailer in the works featuring some brilliant acting talent from my colleagues in the Howard County Public School System and some awesome editing work from the guys over at Four/Ten Media.

I hope you will pick up a copy when it is released.