🎬 The fastest way to get music into forScore (A demo of iPad multitasking and the Files app integration with cloud services)

Sometimes I get asked the fastest way to import music into forScore on iPad. Most of my colleagues store their music in Dropbox or Google Drive so I made a video showing off how you can drag PDFs directly from one of these services into forScore by using the Files app and forScore in split-view.

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Take Advantage of IFTTT Discounted Price Until October 31

In an upcoming episode of my podcast, Frank Buck and I talk a bit about automation. In that episode we reference a great service called If This Than That. I have been using it for years and though the service is free, they recently announced a Pro Version with a “choose your own price” subscription model.

You can choose a price as low as $1.99 a month until October 31. Since the podcast episode isn’t dropping until later in the week, I thought I would get this news out there now.

This is an extremely useful service that has been a part of my productivity workflow for years. IFTTT allows you to string together different apps and services to create automations, or, “Applets.” Some examples might include:

If I save a YouTube video to watch later, add a task to remind me to watch it
If I like a Tweet, save the attached article to a read it later list
If I am tagged in an Instagram photo, save it to my Dropbox
If I do an item on my to do list, log it in a row of a Google Sheet
If I pin something on Pinterest, share it to Facebook

The possibilities are limitless. The pro version adds a ton of features, for example:

Multi-step Applets
Queries and conditional logic
Multiple actions
Faster Applet execution

… and beyond.

IFTTT is a great tool and I strongly recommend you check our the new pro features before the end of this month!

Should You Keep Dropbox?

One of the reasons I continue using Apple products is that they work well together. The better the features work across devices, the less often users need third party software to get things done.

Now that iCloud Drive supports the sharing of files and folders, a lot of vocal Mac and iOS users have debated if they can finally let go of Dropbox.

Productivity master, David Sparks, had some things to say about it on his blog this week:

I’m Keeping Dropbox — MacSparky

All that said, Dropbox still has many features that sure would be nice in iCloud, like a much better implementation of version history and deletion recovery. I was hoping we would get some more functionality for iCloud Drive this year at WWDC, but we didn’t. I was hoping I could throw Dropbox overboard. One less service and one less thing to pay for sure sounded nice.

For me, the major hole in iCloud Drive is that I cannot control what lives on my hard drive and what stays in the cloud. Both Dropbox and iCloud have a feature where they will smartly try to make this decision for you, uploading files you haven’t touched in months to the cloud so that they don’t take up hard drive space.

Sometimes I need the control to be able to tell a service to keep a folder or a file permanently downloaded, no matter what. And iCloud Drive still can’t do this task.

iCloud folder and file sharing are reliable in my use, but setting up the share is far less intuitive than Dropbox, which presents its options to you with clear iconography when you right-click on a folder or file in the Finder.

Why Apple can’t get right what Dropbox figured out over ten years ago still confuses me. Hopefully they will tweak it and make it better.

I am fortunate that my free Dropbox account is large enough that I don’t need to pay. iCloud remains my primary storage solution but I keep Dropbox around for miscellaneous purposes, including sharing with others who don’t use iCloud.

If you want to use Dropbox on a Mac, but avoid installing it, I recommend the app Transmit. While the app is marketed as an FTP client, it can also act as a Google Drive or Dropbox client, allowing you to upload, download, copy, and share files, using a native macOS experience, and without allowing Dropbox to run in the background.

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App of the Week: PDF Expert 7

Readdle Launches PDF Expert 7, Free Update for iPhone & iPad

Today we are incredibly excited to launch PDF Expert 7 — our vision of what the ultimate PDF experience for every iPhone and iPad should be.

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This week’s update to PDF Expert secures it as my favorite PDF app on iOS. The one and only problem I have been having with it for the past year or two was its lack of integration with the iOS document browser, which shows you the same interface as the Files app when selecting which PDF you want to work with. I wrote about this last week with reference to the OmniGroup’s apps getting support for the native file browser this fall.

Accessing the the document browser is a tap away at all times. A ‘recent documents’ option is also one tap away. This is helpful because PDF Expert does a great job of integrating different options for managing your PDFs. It has Dropbox and Google Drive support. It also allows you to store PDFs locally within the app. This is useful for me when I am creating new PDFs or temporarily making copies of them for the purpose of editing the order of pages, the text of my documents, etc…

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        <div class="image-caption"><p class="">The PDF Expert 7 interface. ‘My Files’ are locally stored documents which do not sync to iCloud. They can be viewed in the Files app through the PDF Expert file provider.</p></div>
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I like my ‘one true’ copies of my documents to live in iCloud. I will often take a scan of a stack of concert band parts, drag it into PDF Expert, extract the individual pages into separate parts (Flute 1, Flute 2, etc.), and then save these parts back to iCloud. I don’t want any of the extra files generated during this process cluttering up my documents folder, so its nice to have a quarantined area of PDF Expert where they can live.

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        <div class="image-caption"><p class="">The PDF Expert file provider, accessed through the Files app.</p></div>
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These local files can also be accessed from the native Files app as PDF Expert is a file provider.

Furthermore, PDF Expert gets its own iCloud folder where you can store documents by default. This is becoming less necessary because of how easy it is to access the Files interface, regardless of where your PDFs are stored.

As mentioned above, the ‘recents’ option makes it more streamlined to find what you want, no matter which of these methods you have used to store documents.

I am focusing a lot on the file workflow here because PDF Expert 6 already had the best feature set of any PDF app I have used on iOS. A clean interface, great editing tools, the ability to edit the text and images of a PDF (for real!) and more. These features are now all free. PDF Expert 7 introduces some pro features that come at the cost of 50 dollars a year. Some of these features include converting to PDF from Word or Excel files, and the option to customize the look and feel of the editing tools at the top of the screen. I am glad PDF Expert chose these features to put in the paid tier. It is just enough that it will be worth it for some users, but all of the good stuff is still in the free version.

I will probably try the one week free trial but will most likely stick with the free version.

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        <div class="image-caption"><p class="">These PDFs are stored inside of iCloud Drive, inside a folder called PDF Expert. Though this is becoming less necessary now that the Files app is integrated more directly into the app.</p></div>
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        <div class="image-caption"><p class="">The new PDF Expert interface puts the iOS document browser. In this screenshot, I can directly access PDFs that are stored in my musical Scores folder, which is in my iCloud Drive.</p></div>
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Skepticism about Evernote’s new announcement

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As you probably know, I have been a huge advocate for Evernote in my book, clinics, and numerous podcasts. If you know that, you might also know that I have been looking for a replacement for it for years now.

Evernote’s future has been unclear to me for a number of years now. While they have managed to keep their apps up to date with the latest iOS features, no major new features have been added to the platform in recent memory. Yet the company has raised prices, removed features from the free tier, and had some other small missteps.

Yesterday, Evernote unveiled this post on their site. Its a followup to this post from earlier in the year. I thought the post from earlier in the year was a load of meaningless corporate and marketing speak, but today’s really takes the cake. And don’t even get me started on the post within today’s post that goes on and on for paragraphs about redesigning the app’s Elephant mascot, amongst other things. Dropbox tried this exact kind of thing earlier in the year where they make a huge rebrand announcement that is all graphic design and marketing fluff without any meat about how it will impact the user experience. And it hasn’t changed anything about how Dropbox is actually used other than making the user interface more difficult to understand in some places.

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        <div class="image-caption"><p class="">Like, really, Dropbox. In this limited space, could you seriously not think of any more information I might want to see while playing back an audio file other than this dude dancing next to a disco ball? This particular page is even worse on the small screen of an iPhone.</p></div>
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To me, yesterday’s blog posts are further proof that Evernote does not have a clear vision for how to make their products better for users. The community has been very clear about what they want from the company. A better redesigned Mac app, markdown support, and code blocks, to name a few. But rather than disclose a roadmap of user facing product improvements, Evernote seems only committed to blowing steam through the use of fancy graphic design, photography, and web design. If only they put all of that time and money into actual features that would make users lives better.

So I think this is the final straw. I am going to let my Evernote subscription lapse this fall when it comes to a close. The real challenge about this situation for me, and other Evernote users, is that it is the most fully featured note app on the market. Of all the things one might want from a note app, Evernote covers more of them than any of the competition. But unfortunately for Evernote, stock software like Apple Notes is good enough to do most of the things people need. And for those who want more, there is an emerging bunch of independent developers making note apps who show way more hustle, adding major features to their apps, annually (Bear, for example).

Apple Notes does such a nice job with simple text scraps, web clippings, and check lists, that the only primary use of Evernote I need to replace once my subscription lapses is the “everything bucket” use case. “Everything bucket” is the phrase I use to describe the dumping of PDFs, images, emails, and websites into a digital “drawer” so to speak, where I can later search these documents by the text within them.

This summer I have been giving DEVONthink a try. It is a Mac and iOS app that is a one time paid purchase on each device. It is a document management app that has all of the “everything bucket” features of Evernote and more. I hope to write more on it soon. For now, I am pretty happy that I have an easy way to clip receipts, websites for later review, and emails, and have them made automatically text searchable. The DEVONthink app on Mac is hideous, and setting up iCloud sync took me a minute, but the utility of the app is worth it so far. I prefer something like this rather than to continue to support companies who string their customers along while they spend time and money on making their elephant mascot look more 2018.

I may be wrong. Evernote could come out with a killer set of new features in the next 12 months, convincing me and the rest of the world to return to it. I’ll believe it when I see it.

App of the Week: Scanbot (and Scanner Pro)

This week’s App of the Week is Scanbot!

As years pass, I solidify my mainstay productivity apps. I might try 100 todo or scanner apps, but many of the ones I depend on have been on my home screen for years. For a very long time, Readdle’s Scanner Pro was my scanner app of choice for getting documents and sheet music from the real world into my digital database. Scanbot has recently come to challenge it.

Rather than explain all of the features, I have simply embedded a quick screencast below that shows it off. Both Scanner Pro and Scanbot allow the user to very quickly get paper into their phone, make the text searchable, neaten up the edges, and prepare the document for sharing. Both apps make it easy to customize ways to send finished documents to specific locations in your file system. Scanner Pro does this through custom workflows and Scanbot does it by remembering my most commonly saved locations in my iCloud and Google Drive (you can see this on the last screen of the screencast). But Scanbot has a few nice touches that ultimately push me over the edge, especially considering how tedious scanning documents with a phone can be…

Getting the final scan into a particular location is smoother for me in Scanbot because it always has my most recently saved locations one tap away. I also really like the way that when selecting the edges of the paper, Scanbot has handles that drag an entire edge, whereas Scanner Pro only has handles in the four corners. Notice in the video how Scanbot even detects the edge when I get close and automatically snaps to the edge of the page. Note that both of these apps have an automatic mode that detects the edges for you and bypasses this step. I just wanted to demo the neat snapping feature in the video.

Both apps also create a folder in iCloud Drive that will automatically save all snapped documents so that you can instantly run over to another device like your Mac and get to your new files.

Scanner Pro does have a few unique features. First, its custom workflows are very powerful and can do multiple things with your finished PDF (for example: save a document to Evernote with specific tags, add it to a specific folder in Dropbox, and email it to a coworker all in one tap). Second, it can scan your camera roll for things that look like documents (maybe a business card or a page you shot on your camera in a hurry) and transform them into PDFs on the spot. Third, it integrates with Readdle’s other great productivity apps, like PDF Expert.

Check out these awesome scanning apps and level up your digital organization!

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🗒 MMEA Session Notes – Working With Digital Scores

Tomorrow I will be presenting at the Maryland Music Educators Association’s Fall Conference. The session I am presenting is all about Working with Digital Scores. I will be covering file management, scanning, and score reading software such as forScore. I am also going to be digging in to some of the new iPad productivity features that shipped with iOS 11 last month. If you are going to be at the conference, come say hi!

Here are the session notes for the session…

Click here to view the session notes in Evernote!

Working with Digital Scores Session Notes – Robby Burns – MMEA In Service, October 20, 2017

Apps for Scanning:

Apple Notes App

Apps for Managing Files:

Files App

Apps for Working with Scores:

Notes on forScore:

Link to my blog post on creating indexes with forScore

My Book:

Digital Organization Tips for Music Teachers

Buy on Amazon | Buy on Oxford University Press

View the video trailer

About Me:

Robby Burns

Twitter | Blog | Podcast | Email

🎬 Using the iOS 11 Files app makes working with Dropbox and Google Drive on an iPad smoother than ever before

As of Thursday, Google Drive Now Supports iOS 11’s Files app. Now that Google Drive and Dropbox support the new iOS 11 Files app, you can view all of your documents under one roof. This integration means that using third party cloud drives feels native to the iPad, something we have been able to experience with the Finder on macOS for years. You don’t ever even need to launch the Google or Dropbox apps again. I made a shoe video demonstrating the utility of this integration.

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I have taken it upon myself to test out the latest updates to GarageBand on iOS and Logic on Mac. Specifically, I have been pushing this new feature where you can prepare a Logic file you have started on the Mac for use on the GarageBand app on iOS.

This feature is compelling to me because a lot of my audio editing these days requires the power tools of Logic, but also the ease of simply booting up a project and making lots of light edits. For example, when I podcast, I usually only manage 2-6 tracks, not 30+. I need Logic for the control over my plugins, quick workflows, etc… but I also need a light and efficient way to make small edits on the go. I am constantly moving around between a busy schedule of public school, private lessons, concerts, gigs, and other miscellaneous commitments. It is nearly impossible to get any editing done on a Mac alone. The iPad is the perfect platform for this. Press the wake button, launch the app, and make a couple of quick cuts. There has not been a great way to work with Logic projects on the iPad, at least until this recent feature announcement.

Testing the First Project

Here is how I ran my first test of this feature. I created a Logic file on my Mac and added some software instrument tracks and audio tracks. I tried two audio tracks and two software instrument tracks for the first test. I wanted to keep it simple for the OS to handle and simple for me to keep track of how precisely it was syncing my edits (or not).

After recording some MIDI notes and audio into these four tracks, I went to the File Menu and selected “Share->Project to Garage and for iOS.” This act creates a GarageBand version of the file in the “GarageBand iOS” folder which is stored within the iCloud Drive folder.

File Management is Messy as Usual

Ok, so this is where things get weird. It saddens me that Apple’s iCloud Drive model continues to overcomplicate the file syncing process. In my book, Digital Organization Tips for Music Teachers, I ponder why iCloud Drive does so little to compete with file services such as Dropbox, which has been simpler, more intuitive, and more reliable since the start. The same issue I describe in my book is at play in this Logic->GarageBand workflow.

It is still weird to me that iCloud Drive has container folders within itself that are app specific. It seems to me that this is an unwelcome abstraction for users who are accustomed to putting files in whatever folder they want. You can do this in iCloud Drive, by the way, but then the counterpart apps on iOS do not practice the syncing the same way. For example, if you sync a Keynote file from a Mac to an iPad by placing it in the “Keynote” folder, you can instantly see it when you boot up Keynote on the iPad. However, if you save it somewhere else in the iCloud Drive folder, it will not appear in the file viewer on iPad. You have to manually go looking for it by clicking the “new” button and then selecting it from within iCloud Drive. I wrote more precisely and clearly on this topic a few years back.

Things get murkier when you consider that iCloud Drive has two GarageBand folders. One for iOS and one for macOS. I get why they did this. Projects made on an iPad and shared with an iPhone are automatically saved to the iOS folder which makes that process less convoluted. And the same is true of two Macs working on the same project that was started on macOS. Mac projects have to do some prep work to get files ready for iOS so it is important to make the distinction. But since macOS is capable of this prep work, why can’t it happen automatically when the Mac version of a file is closed? And why, if iCloud is capable of syncing complex GarageBand projects, does the Mac version still try to save projects to a local folder called “GarageBand” that is stored within the “Music” folder by default?

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        <div class="image-caption"><p class="">iCloud Drive still sports these strange, app specific, folders, including two segregated folders for GarageBand projects. This does not even include the local GarageBand folder that is stored within the Music folder on the computer's hard drive.</p></div>
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This process only gets more complicated with Logic thrown into the mix. Here is why…

Back to the Story

Ok, so I prepped my Logic file with four tracks to be worked on from an iPad and it saved it as a GarageBand project and placed it into the “iOS GarageBand” folder within my iCloud Drive. Now I go to my iPad and boot up GarageBand. Hooray! The file is already waiting for me in the file browser when I launch the app. I tap on it, and it opens, reliably! Except my two audio files have been compressed into one track. I can understand this because audio tracks take up far less processing power when they are collapsed. But what if the audio part is what I wanted to edit on my iPad? Shouldn’t this be an option when I prepare the file for GarageBand? The iPad version can definetely handle more than one audio track at a time.

Next, I fool around with this project on iPad for a bit, adding audio effects to the vocal track I recorded. In this case, I am adding the effect that makes the voice sound like a monster and the audio track is just me saying “YAAAAAAAAASSSSS” over a funk beat. So my wife is now rolling her eyes from the couch.

This is the only edit I make, because again, I am trying to keep this simple. I go back to my Mac and find the “GarageBand iOS” folder. Certainly, I can open this file right back up in Logic, right? Wrong. I double click the file and it opens in GarageBand. Fair enough, but wait, now GarageBand wants me to save the file to another location because it has to reformat it for the Mac. So I have to create a duplicate copy elsewhere? Doesn’t that sort of defeat the point of this new feature? Ok, fine. I click “Save As…” Where does GarageBand want to save the new version? The “GarageBand” folder within my “Music” folder. Seriously? Not even the “macOS GarageBand” folder in my iCloud Drive? Ok, I get it. Most users have only 5GB of iCloud space. Apple is making the right decision here. So now I have two versions and have already interacted with four different folders just to manage this one file.

The Logic file was originally stored in the “Logic” folder from within my “Music” folder.
The “macOS GarageBand” that I saved the GarageBand version of that Logic file to.
The “iOS GarageBand” folder that I had to send the iOS version of the file to.
The local “GarageBand” folder that I am now being prompted to save my GarageBand for Mac file within.

“Sigh.” Am I done yet? Nope, because I have to open the local copy and prepare it to go back to Logic, which then offers me to save a third copy of the file. Where? In my local “Logic” folder, also located in the “Music” folder… Are you keeping up? My original Logic file was created in that folder, so now I have four copies.

I am not really sure what I expected. If GarageBand and Logic can do all of this heavy lifting, it seems some of the file management stuff could be automated. My dream scenario would have been that I could save the Logic file right to the iCloud Drive from the Mac, open it from the same location on iOS (using GarageBand) and then just seamlessly go back and fourth between the two, but who am I kidding. I guess we just aren’t there technologically.

Conclusion

It seems like this feature is just laying the ground work for a future where either Logic exists on the iPad and can sync projects over iCloud (my iPad Pro is certainly powerful enough for it). Or for a feature much like I just described above, where the iOS never gets Logic but the two become closer and closer in feature parity until it doesn’t matter.

That second scenario is what happened with a lovely app Apple used to make called Aperture. Aperture was to iPhoto what Logic is to GarageBand. iPhoto and Aperture became so compatible that at one point, you could even direct both apps to edit the same photo library. Want to know what happened to Aperture? Apple discontinued it a few years back. Now we have the Photos app to replace both iPhoto and Aperture. And while I miss some of my pro photo editing tools from Aperture, photos are an area where I can get by with most of the features that are still left over in the Photos app. But Logic is NOT an application that I could get by with if it were ever dissolved into GarageBand. So lets hope Apple is not following down that same path…

Tag: dropbox

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