Tag: iCloud drive

Should You Keep Dropbox?

One of the reasons I continue using Apple products is that they work well together. The better the features work across devices, the less often users need third party software to get things done.

Now that iCloud Drive supports the sharing of files and folders, a lot of vocal Mac and iOS users have debated if they can finally let go of Dropbox.

Productivity master, David Sparks, had some things to say about it on his blog this week:

I’m Keeping Dropbox — MacSparky

All that said, Dropbox still has many features that sure would be nice in iCloud, like a much better implementation of version history and deletion recovery. I was hoping we would get some more functionality for iCloud Drive this year at WWDC, but we didn’t. I was hoping I could throw Dropbox overboard. One less service and one less thing to pay for sure sounded nice.

For me, the major hole in iCloud Drive is that I cannot control what lives on my hard drive and what stays in the cloud. Both Dropbox and iCloud have a feature where they will smartly try to make this decision for you, uploading files you haven’t touched in months to the cloud so that they don’t take up hard drive space. 

Sometimes I need the control to be able to tell a service to keep a folder or a file permanently downloaded, no matter what. And iCloud Drive still can’t do this task.

iCloud folder and file sharing are reliable in my use, but setting up the share is far less intuitive than Dropbox, which presents its options to you with clear iconography when you right-click on a folder or file in the Finder.

Why Apple can’t get right what Dropbox figured out over ten years ago still confuses me. Hopefully they will tweak it and make it better.

I am fortunate that my free Dropbox account is large enough that I don’t need to pay. iCloud remains my primary storage solution but I keep Dropbox around for miscellaneous purposes, including sharing with others who don’t use iCloud.

If you want to use Dropbox on a Mac, but avoid installing it, I recommend the app Transmit. While the app is marketed as an FTP client, it can also act as a Google Drive or Dropbox client, allowing you to upload, download, copy, and share files, using a native macOS experience, and without allowing Dropbox to run in the background.

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App of the Week: Scanbot (and Scanner Pro)

This week’s App of the Week is Scanbot! 

As years pass, I solidify my mainstay productivity apps. I might try 100 todo or scanner apps, but many of the ones I depend on have been on my home screen for years. For a very long time, Readdle’s Scanner Pro was my scanner app of choice for getting documents and sheet music from the real world into my digital database. Scanbot has recently come to challenge it. 

Rather than explain all of the features, I have simply embedded a quick screencast below that shows it off. Both Scanner Pro and Scanbot allow the user to very quickly get paper into their phone, make the text searchable, neaten up the edges, and prepare the document for sharing. Both apps make it easy to customize ways to send finished documents to specific locations in your file system. Scanner Pro does this through custom workflows and Scanbot does it by remembering my most commonly saved locations in my iCloud and Google Drive (you can see this on the last screen of the screencast). But Scanbot has a few nice touches that ultimately push me over the edge, especially considering how tedious scanning documents with a phone can be…

Getting the final scan into a particular location is smoother for me in Scanbot because it always has my most recently saved locations one tap away. I also really like the way that when selecting the edges of the paper, Scanbot has handles that drag an entire edge, whereas Scanner Pro only has handles in the four corners. Notice in the video how Scanbot even detects the edge when I get close and automatically snaps to the edge of the page. Note that both of these apps have an automatic mode that detects the edges for you and bypasses this step. I just wanted to demo the neat snapping feature in the video.

Both apps also create a folder in iCloud Drive that will automatically save all snapped documents so that you can instantly run over to another device like your Mac and get to your new files.

Scanner Pro does have a few unique features. First, its custom workflows are very powerful and can do multiple things with your finished PDF (for example: save a document to Evernote with specific tags, add it to a specific folder in Dropbox, and email it to a coworker all in one tap). Second, it can scan your camera roll for things that look like documents (maybe a business card or a page you shot on your camera in a hurry) and transform them into PDFs on the spot. Third, it integrates with Readdle’s other great productivity apps, like PDF Expert. 

Check out these awesome scanning apps and level up your digital organization!

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